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Trusted by 1,000+ of the world’s most ambitious organizations

Immigration Expertise for a Global Workforce

Bringing talent to Belgium requires careful planning and compliance. Our experts provide end-to-end support with immigration procedures, international formalities, and social security matters.
  • Adviseur bespreekt fiscale vragen op kantoor
    Social Security
  • Paspoort en documenten op bureau
    Formalities in Belgium and abroad
  • Adviseur geeft immigratieadvies
    Immigration advice

Expertise You Can Rely On

  • Efficient and Streamlined Processes
    Our proven processes and expert guidance help you navigate immigration requirements efficiently, minimizing delays and administrative burden.
  • Deep Expertise
    With extensive experience in Belgian and international mobility matters, our specialists ensure your employees receive the right support and remain compliant throughout their journey.
  • Proactive Guidance at Every Step
    We take a proactive approach by identifying potential risks, anticipating pitfalls, and collaborating closely across our teams to deliver practical and sustainable solutions.

Built on experience. Driven by people.

Payroll is complex. We make it clear, reliable and human.
  • 1000+
    Active clients
  • 40+
    Years of experience
  • 70+
    Employment Services Experts

More about our immigration services

Deux collègues examinent ensemble une tablette dans un bureau moderne
  • Social Security
    – Application of an A1 form (secondment or simultaneous employment)
    – Limosa declaration for posted workers
    – Analyse of applicable social security
  • Formalities in Belgium and abroad
    – Application of work permits and single permits
    – Assistance with D Visa application
    – Family reunification
    – Arrival declaration and registration town hall
  • Advice
    – Ad hoc immigration advice
    – Proactive follow-ups on ongoing procedures
    – Support with cross-border mobility scenarios

Your payroll documents, always within reach

MyPro-Pay gives employees secure online access to their payslips and other social documents. Their documents remain easy to find and consult whenever needed.

From first conversation to confident payroll

From initial assessment to go-live and ongoing support, Pro-Pay guides you through every step with clear communication, dedicated experts and a structured approach.
  • Fase 1
  • Fase 2
  • Fase 3
  • Understand and prepare
    • Discuss your organisation, payroll needs and priorities
    • Meet your dedicated Pro-Pay contacts
    • Define the scope, responsibilities and implementation plan
    Vue d'en haut d'une équipe en réunion autour d'une table
  • Set up and validate
    • Collect and review the required payroll information
    • Configure the payroll process around your organisation
    • Validate the setup and prepare for a smooth transition
    Équipe analysant des données sur un grand écran
  • Go live and move forward
    • Launch your payroll with dedicated expert support
    • Maintain clear communication throughout each payroll cycle
    • Receive ongoing guidance as your needs evolve
    Deux collègues discutent en marchant dans un bureau
Your Partner for Payroll, HR & Legal Excellence in Belgium
From setup to ongoing support, we guide you through every step of your Belgian payroll, HR and legal journey.

What Our Clients Say

  • Pro-Pay's specialized expertise in these areas has made them a trusted partner for many years. Their professional advice, proactive approach, and in-depth knowledge of international employment matters help us manage our workforce efficiently.
    Bruno Wolfs General Manager
  • Isuzu Motors Europe is very satisfied with the quality of service provided by Pro-Pay. The team is professional, flexible, and always understands our needs. Their proactive approach and expertise contribute significantly to achieving excellent results. We highly value our partnership with Pro-Pay and enthusiastically recommend their services.
    Els Smedts Manager HR & Administration
  • Pro-Pay's legal team acts as a genuine partner, providing advice that aligns with both our day-to-day needs and our broader local and international HR strategy. Their personal, pragmatic, and results-oriented approach gives us confidence and enables us to make informed decisions quickly and effectively.
    Sela Jawad HR Manager
  • As Head Accounting & Fiscal Manager at Biorigin Europe, currently part of the French group Lesaffre, I have been working with Pro-Pay for more than ten years to manage our international payroll operations. Thanks to their centralized coordination and single point of contact, we can efficiently manage payroll processes across multiple countries.
    João Raphael Puglia Head Accounting & Fiscal Manager
  • Pro-Pay steered us with great skill through what is a complex payroll start-up process in Belgium. All the Pro-Pay staff are exceptionally helpful, diligent and generous with their time. As a result, I would have no hesitation in recommending them to other companies setting up or staffing-up in the EU.
    Garret Doyle Chief Operations Officer
  • Since many years we work with Pro-Pay and we appreciate the very nice cooperation, their professional services and friendly & experienced staff. We look forward to a further fruitful cooperation in future.
    Katrien Depauw District Sales Manager Belgium & Luxembourg

Tell us what you need. We’ll take it from there.

Share a few details about your organisation and your challenges. One of our experts will contact you to discuss how Pro-Pay can support you.

What you can expect

  • Direct contact with the right Pro-Pay expert
  • Practical guidance tailored to your situation
  • Clear next steps based on your needs
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