Stay ahead in payroll and compliance. Sign up for our webinars

Trusted by 1,000+ of the world’s most ambitious organizations

Take the first step. We will help you.

Pro-Pay is not a standard social secretariat. Pro-Pay will take these and other to do’s out of your hands. As a specialized and independent payroll office we fulfil, on your behalf, all legal and administrative requirements associated with hiring, firing and remunerating staff in Belgium.
  • Weegschaal op bureau, symbool voor juridische compliance
    Legal compliance
    We assist you with the drafting of your employment contract and workers regulations. Our advisors can also analyse the salary package for extra-legal benefits.
  • Colleagues discussing international payroll at a screen
    Set-up of the payroll
    We perform all mandatory affiliations required to set-up your company as employer in Belgium: National Social Security Office, Crossroad Bank for Enterprises, Tax office, accident insurance, …
  • Paspoort en documenten op bureau
    Tax advice
    If your employee is moving to Belgium, we can analyse and apply for the Special Tax Regime for inbound tax payers and researchers.

Starting as an Employer in Belgium?

Our experts take care of the employer set-up process from A to Z, ensuring that all registrations, affiliations, and compliance requirements are handled correctly and efficiently.
  • A Smooth Start
    We manage all required employer registrations and affiliations with the relevant Belgian authorities, so you can focus on growing your business.
  • Get it right from day one
    Our specialists ensure your company meets all Belgian payroll, social security, and employment obligations, helping you avoid unnecessary risks and delays.
  • One Trusted Partner
    As your dedicated payroll partner, we coordinate with the necessary institutions and provide ongoing guidance throughout your entire employment journey in Belgium.

Built on experience. Driven by people.

Payroll is complex. We make it clear, reliable and human.
  • 1000+
    Active clients
  • 40+
    Years of experience
  • 70+
    Employment Services Experts

Your payroll documents, always within reach

MyPro-Pay gives employees secure online access to their payslips and other social documents. Their documents remain easy to find and consult whenever needed.

From first conversation to confident payroll

From initial assessment to go-live and ongoing support, Pro-Pay guides you through every step with clear communication, dedicated experts and a structured approach.
  • Fase 1
  • Fase 2
  • Fase 3
  • Understand and prepare
    • Discuss your organisation, payroll needs and priorities
    • Meet your dedicated Pro-Pay contacts
    • Define the scope, responsibilities and implementation plan
    Vue d'en haut d'une équipe en réunion autour d'une table
  • Set up and validate
    • Collect and review the required payroll information
    • Configure the payroll process around your organisation
    • Validate the setup and prepare for a smooth transition
    Équipe analysant des données sur un grand écran
  • Go live and move forward
    • Launch your payroll with dedicated expert support
    • Maintain clear communication throughout each payroll cycle
    • Receive ongoing guidance as your needs evolve
    Deux collègues discutent en marchant dans un bureau
Your Partner for Payroll, HR & Legal Excellence in Belgium
From setup to ongoing support, we guide you through every step of your Belgian payroll, HR and legal journey.

What Our Clients Say

  • Pro-Pay's specialized expertise in these areas has made them a trusted partner for many years. Their professional advice, proactive approach, and in-depth knowledge of international employment matters help us manage our workforce efficiently.
    Bruno Wolfs General Manager
  • Isuzu Motors Europe is very satisfied with the quality of service provided by Pro-Pay. The team is professional, flexible, and always understands our needs. Their proactive approach and expertise contribute significantly to achieving excellent results. We highly value our partnership with Pro-Pay and enthusiastically recommend their services.
    Els Smedts Manager HR & Administration
  • Pro-Pay's legal team acts as a genuine partner, providing advice that aligns with both our day-to-day needs and our broader local and international HR strategy. Their personal, pragmatic, and results-oriented approach gives us confidence and enables us to make informed decisions quickly and effectively.
    Sela Jawad HR Manager
  • As Head Accounting & Fiscal Manager at Biorigin Europe, currently part of the French group Lesaffre, I have been working with Pro-Pay for more than ten years to manage our international payroll operations. Thanks to their centralized coordination and single point of contact, we can efficiently manage payroll processes across multiple countries.
    João Raphael Puglia Head Accounting & Fiscal Manager
  • Pro-Pay steered us with great skill through what is a complex payroll start-up process in Belgium. All the Pro-Pay staff are exceptionally helpful, diligent and generous with their time. As a result, I would have no hesitation in recommending them to other companies setting up or staffing-up in the EU.
    Garret Doyle Chief Operations Officer
  • Since many years we work with Pro-Pay and we appreciate the very nice cooperation, their professional services and friendly & experienced staff. We look forward to a further fruitful cooperation in future.
    Katrien Depauw District Sales Manager Belgium & Luxembourg

Tell us what you need. We’ll take it from there.

Share a few details about your organisation and your challenges. One of our experts will contact you to discuss how Pro-Pay can support you.

What you can expect

  • Direct contact with the right Pro-Pay expert
  • Practical guidance tailored to your situation
  • Clear next steps based on your needs
By submitting this form, I confirm that I have read the privacy policy and consent to the processing of my personal data by Pro-Pay for the stated purposes. I may withdraw my consent to this processing at any time.